UBC Applied Science Professional Programs

Submitting Your Documents

Once you have received a conditional offer of admission, you will need to do the following tasks in order to complete your application and receive an unconditional offer of admission:

  • Official Transcripts: Submit one set of official transcripts from every post-secondary institution you have attended for the equivalent of one year or more of full-time study.
  • English Proficiency Test (if applicable): Applicants from a university where English is not the primary language of instruction must provide results of an English language proficiency examination.
  • Complete Academic Conditions (if applicable): As part of your offer of admission, the Directors may have requested that you upgrade your academic knowledge by taking additional courses prior to your arrival. All requirements and details can be found on your offer of admission found.

Submit your Documents

All documents being provided to meet the conditions of admission for the MEL and MHLP should be sent directly to:

APSC Professional Programs Administrator
Faculty of Applied Science
211-2386 East Mall
Vancouver, BC
V6T 1Z3, Canada

 
Important Notes:

  • Do not send official transcripts before receiving an offer of admission. These will not be retained by the program.
  • Do not send academic records that are not in sealed and endorsed envelopes. It will only delay the processing of your application.
  • Academic records must be translated in their entirety, including any information that appears on the reverse side of any document.
  • UBC does not accept the following:
    • Photocopies that have not been stamped, attested and endorsed by the Registrar at your home university
    • Documents in envelopes that have been opened
    • Documents that do not arrive in sealed envelopes endorsed by the issuing institution or certified translator
    • Documents that arrive without the official seal of the university
    • Photocopies notarized by a notary public or endorsed by a lawyer, professor, judge etc.
    • Unofficial translations
    • Non-literal translations

Official Transcripts

You must provide UBC Applied Science Professional Programs office with one set of official transcripts from every post-secondary institution you have attended for the equivalent of one year or more of full-time study. Details of the transcript you need to provide can be found on your offer of admission.

To be considered official, academic records must be received in official university envelopes, sealed and endorsed by the issuing institution. If an official transcript does not indicate the degree name and the degree conferral date, then an official copy of the degree certificate must also be submitted.

Transcripts must be received in official university envelopes, sealed and endorsed by the issuing institution.

English Proficiency Test

Tests must have been taken within the 24 months previous to the date of application submission. View program requirements for English proficiency at: apscpp.ubc.ca/ admissions/eligibility. To submit your official English test results, please use one of the following methods:

  • An official report sent directly to the Applied Science Professional Programs Office from the testing centre, or
  • Electronic submissions:
    • TOEFL: Use UBC’s Institution code 0965; give the reason for taking TOEFL “to enter college or university as a graduate student”
    • IELTS: Use name of institution: “The University of British Columbia”; name of person/department: “Graduate School Admissions”

What to do, if …

  • … you completed your degree at UBC
    • You do not need to submit your official transcripts as we can access them through the UBC system.
  • … your university issues only one original copy of transcripts/degree certificates
    • Make photocopies of your original academic records and send them to your home university. Ask your university to:
      • Verify that the photocopies are consistent with their records.
      • Attest that the copies are true photocopies and stamp them with an official university stamp.
      • Put the attested, stamped photocopies in sealed envelopes endorsed by the Registrar.
      • Mail the sealed and endorsed envelopes directly to the APSC Professional Programs Administrator (see address above).
  • … your transcripts are issued in a language other than English
    • Arrange to have a set of all official transcripts issued in their original language. If your university only issues one copy of the original transcripts, please follow the instructions above.
    • Obtain a certified literal English translation of your transcripts from your home university’s translation service.
    • Ask your university to send both the original transcripts and the literal English translation to APSC Professional Programs office.
  • … your university does not provide English translations of transcripts
    • Request two official copies of your transcripts (one to submit to the APSC Professional Programs Office and one for the translator). If you are unable to obtain more than one official copy, make a photocopy of your copy of your transcripts and have them attested by the university (see above). Do not open a sealed, endorsed envelope containing transcripts intended for submission to your program.
    • Take the second set of official transcripts or the copy to a certified English translator and ask them to provide a complete, word-by-word, literal English translation.
    • Tell the translator to put both the original language photocopy and the English translation into a sealed envelope, and endorse the envelope by signing across the seal.
    • Send the sealed, endorsed envelopes from the translator to APSC Professional Programs office.
    • Send your original transcripts in the original language to APSC Professional Programs office.