UBC MEL MHLP Professional Leadership Master Degrees

Submitting Your Documents

Once you have received a conditional offer of admission, you will need to submit the following documents or evidence before you start your program in January

  • Submit Official Transcripts: Submit one set of official transcripts from every post-secondary institution you have attended for the equivalent of one year or more of full-time study. Your offer letter will list which transcripts are required.
  • Submit an English Proficiency Evidence (if applicable): If you graduated from a university where English is not the primary language of instruction, you must either provide results of an English language proficiency examination or evidence from your university that your degree was taught in English.
  • Complete Academic Conditions (if applicable): As part of your offer of admission, the Directors may have requested that you upgrade your academic knowledge by taking additional courses before your arrival. All requirements and details can be found on your offer of admission.

Submit your Documents

All documents being provided to meet the conditions of admission for the MEL and MHLP should be sent directly to:
UBC MEL and MHLP Program Assistant
Faculty of Applied Science
211-2386 East Mall
Vancouver, BC
V6T 1Z3, Canada

Important Notes:

  • Do not send official transcripts before receiving an offer of admission. These will not be retained by the program.
  • Do follow the information and requirements below for submitting official transcripts very carefully. If your transcripts don’t meet the requirements below, you will be required to resend them to meet UBC requirements. This will delay the processing of your application.
  • Academic records must be translated in their entirety, including any information that appears on the reverse side of any document.

Official Transcripts

You must provide submit one set of your official transcripts from every post-secondary institution you have attended for the equivalent of one year or more of full-time study to the UBC MEL and MHLP Professional Leadership Master Degrees office. Details of the transcripts you need to provide can be found on your offer of admission.

To be considered official, academic records must be received in official university envelopes, sealed and endorsed by the issuing institution or sent via secure electronic delivery by the issuing institution. If an official transcript does not indicate the degree name and the degree conferral date, an official copy of the degree certificate must also be submitted. To ensure that you submit your transcripts correctly, please see details under “What to do, if…” section below.

English Proficiency Evidence

To submit your official English test results, please use one of the following methods:

  • Have the testing centre directly send an official report to the UBC MEL and MHLP Professional Leadership Master Degrees office or
  • Submit the results electronically:
    • TOEFL: Use UBC’s Institution code 0965; give the reason for taking TOEFL “to enter college or university as a graduate student”
    • IELTS: Use name of institution: “The University of British Columbia”; name of person/department: “Graduate School Admissions”

If you have an international degree which was taught in English, you need to ensure that this is stated on your official transcript. Alternatively provide an official, sealed letter from your university stating that your degree was taught in English.

What to do, if …

  • … you completed your degree at UBC
    • You do not need to submit your official transcripts as we can access them through the UBC system.
  • … your university issues only one original copy of transcripts/degree certificates
    • Make photocopies of your original academic records and send them to your home university. Ask your university to:
      • Verify that the photocopies are consistent with their records.
      • Attest that the copies are true photocopies and stamp all the pages with an official university stamp.
      • Put the attested, stamped photocopies in sealed envelopes endorsed by the Registrar.
      • Mail the sealed and endorsed envelopes directly to the APSC Professional Programs Administrator (see address above).
  • … your transcripts are issued in a language other than English
    • Arrange to have a set of all official transcripts issued in their original language. If your university only issues one copy of the original transcripts, please follow the instructions above.
    • Obtain a certified literal English translation of your transcripts from your home university’s translation service.
    • Ask your university to send both the original transcripts and the literal English translation to UBC MEL and MHLP Professional Leadership Master Degrees office.
  • … your university does not provide English translations of transcripts
    • Request two official copies of your transcripts (one to submit to the UBC MEL and MHLP Professional Leadership Master Degrees office and one for the translator). If you are unable to obtain more than one official copy, make a photocopy of your copy of your transcripts and have them attested by the university (see above). Do not open a sealed, endorsed envelope containing transcripts intended for submission to your program.
    • Take the second set of official transcripts or the copy to a certified English translator and ask them to provide a complete, word-by-word, literal English translation.
    • Tell the translator to put both the original language photocopy and the English translation into a sealed envelope, and endorse the envelope by signing across the seal.
    • Send the sealed, endorsed envelopes from the translator to UBC MEL and MHLP Professional Leadership Master Degrees office.
    • Send your original transcripts in the original language to UBC MEL and MHLP Professional Leadership Master Degrees office.
  • … your transcripts are issued via electronic delivery
    • the issuing institution sends a link to a secure site to the MEL and MHLP Professional Leadership Master Degrees office at apscpp@apsc.ubc.ca. An e-transcript is downloaded via a link to a secure site. It is NOT an email attachment of any kind, even if sent from an authority at the issuing institution.

UBC does not accept the following:

  • photocopies that have not been stamped, attested and endorsed by the Registrar at your home university
  • documents in envelopes that have been opened
  • documents that do not arrive in sealed envelopes endorsed by the issuing or certified translator
  • documents that arrive without the official seal of the university
  • photocopies endorsed by a lawyer, professor, judge etc
  • unofficial translations
  • non-literal translations

Note: Please do not send academic records that are not in sealed and endorsed envelopes. It will delay the processing of your application.