Submitting Your Documents
Congratulations on receiving a conditional offer of admission to an Applied Science Professional Program. You can access and print a copy of this letter in the Student Service Centre (SSC) using the CWL username and password you created when applying.
You do not need to wait for an unconditional offer letter to apply for your study permit. You are responsible for ensuring your study permit is valid at all times. Further information and advice about study permits can be found here.
In order to complete your application you will need to submit the following documentation and information within your application:
- Submit one set of official transcripts from every post-secondary institution you have attended for the equivalent of one year or more of full-time study. Please scroll down for details on submitting your official transcripts.
- Submit your English proficiency test score (if applicable): Details on how to submit your English proficiency test score can be found in the Application Checklist.
- Ensure you have completed all the conditions placed on your original offer: As part of your offer of admission, the Directors may have requested that you upgrade your academic knowledge by taking additional courses prior to your arrival. All requirements and details can be found on your offer of admission found on the SSC.
- Pay $5,000 non-refundable deposit to secure your place on the MHLP/MEL program: Details of how to do this can be found in the student agreement which was sent with your offer email.
Please note all Documents being provided to meet conditions of admission for the MEL and MHLP programs should be sent directly to:
Faculty of Applied Science
211-2386 East Mall
V6T 1Z3, Canada
To be considered official, academic records must be received in official university envelopes, sealed and endorsed by the issuing institution. Do not send official transcripts before receiving an offer of admission.
You must provide UBC Applied Science Professional Programs office with one set of official transcripts from every post-secondary institution you have attended for the equivalent of one year or more of full-time study. If an official transcript does not indicate the degree name and the degree conferral date, then an official copy of the degree certificate must also be submitted.
Transcripts must be received in official university envelopes, sealed and endorsed by the issuing institution.
If you completed your degree at UBC: you do not need to submit your official transcripts as we can access them through the UBC system.
If your university issues only one original copy of transcripts/degree certificates: Make photocopies of your original academic records and send them to your home university. Ask your home university to:
- verify that the photocopies are consistent with their records.
- attest that the copies are true photocopies and stamp them with an official university stamp.
- put the attested, stamped photocopies in sealed envelopes endorsed by the Registrar.
- mail the sealed, endorsed envelopes directly to APSC Professional Programs office.
If your transcripts are issued in a language other than English:
- arrange to have a set of all official transcripts issued in their original language. If your university only issues one copy of the original transcripts, please follow the instructions above.
- obtain a certified literal English translation of your transcripts from your home university’s translation service.
- send both the original transcripts and the literal English translation to APSC Professional Programs office.
If your home university does not provide English translations of transcripts:
- make a photocopy of your copy of your transcripts. Do not open a sealed, endorsed envelope containing transcripts intended for submission to your program.
- take the copy to a certified English translator and ask them to provide a complete, word-by-word, literal English translation.
- tell the translator to put both the original language photocopy and the English translation into a sealed envelope, and endorse the envelope by signing across the seal.
- send the sealed, endorsed envelopes from the translator to APSC Professional Programs office.
- send your original transcripts in the original language to APSC Professional Programs office.
Note: Academic records must be translated in their entirety, including any information that appears on the reverse side of any document.
UBC does not accept the following:
- photocopies that have not been stamped, attested and endorsed by the Registrar at your home university
- documents in envelopes that have been opened
- documents that do not arrive in sealed envelopes endorsed by the issuing institution or certified translator
- documents that arrive without the official seal of the university
- photocopies notarized by a notary public
- photocopies endorsed by a lawyer, professor, judge etc.
- unofficial translations
- non-literal translations
Do not send academic records that are not in sealed and endorsed envelopes. It will only delay the processing of your application.